How to Establish an Efficient Blog Workflow Process

Managing and coordinating a project is certainly not an easy task, especially when some pieces have to be separated into smaller parts for each individual of the group to take care of personally.

Blogs are quickly becoming one of the most desirable web site additions you can have - along with a Twitter account of course!

So if you’re a virtual assistant like I am, and have quite a few blogs to manage in several different applications, how do you ensure that all of your obligations are covered all the time? The best way to manage these processes is through an online collaboration system or project management space, and there are various options to choose from. When you’ve got the specific one you find to be ideal for your purpose, it would be a wise decision to set up every blog you manage as a new project - or a new milestone within a project if you’re running it on an individual client basis.

Then design a workflow for the post and assign people to the tasks inside the workflow, so for example:

1. Brainstorm Idea - John

2. Write post or processing - Karen

3. Edit & proofread post - Karen

4. Add graphic - Paul

5. Upload / Schedule - Teresa

6. Complete - Teresa

So, here you have your workflow, and you have also appointed your designated team members who are going to be part of the workflow.

Schedule your posts on a calendar so you can view the forecast for the upcoming month (or week, but month is better). This can be part of your brainstorming session, so get the titles for the posts and the rest will follow.

Once you have done this, assign the task to the writer - this is step 2. The writer can then place the post in the project space as a collaborative document. Once the writer has finished writing the content, he can set the workflow to step 3, and an editor can tidy up the final copy by making essential changes to the identical document.

Step 4, the document is now given an acceptable graphic, and if the post needs one, it can be uploaded into a blog - step 5, and set to go out on a specific date. At this point the task is complete, and step 6 is to close it.

Everyone understands what part they play because it’s simple to follow, and the exact same workflow can be implemented for almost every blog post on a great many projects. It’s probably a good idea, unless of course you are a project manager or online business manager, to hire one of these individuals to coordinate your people and workflows for you. Whilst having different parties doing the work is one thing, overseeing every aspect of this work is often far more difficult than the individual tasks themselves.

Michelle Dale is The Managing Director of Virtual Miss Friday, a highly qualified Executive Virtual Assistant Service which helps businesses and individuals accomplish every detail of their professional aspirations. Want to discover more about these insightful online business building success strategies? Support the Campaign for FREE Virtual Assistance now!

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